Signatures important in Word
Word documents are still widely used for contracts, legal forms, and internal approvals. But sending unsigned .docx files leaves your content unprotected.
To prevent edits and prove authenticity, you need to insert a digital signature in Word that meets compliance standards – not just a typed name.
Add digital signature in Word
Microsoft Word has a built-in option to create a digital signature line. Here’s how it works:
– Go to Insert → Text → Signature Line
– Choose Microsoft Office Signature Line
– Fill out signer details and insert the field
– Save the document and sign with a certificate
This method is good for offline workflows, but most users don’t have a digital certificate ready, and the signature can’t be verified externally without one.
Limitations of Word
– Signature tool only works on desktop
– Requires a digital ID or certificate authority (CA)
– Difficult to validate by external users
– Doesn’t protect against screenshots or re-editing after saving
Good solution fo signing
To avoid manual certificates and increase document security, many teams use external platforms.
With DocuChain, for example, you can upload your Word document and apply a digital signature with cryptographic verification and audit trail without needing a plugin.
You can:
– Add a secure signature in seconds
– Include multiple signers if needed
– Lock the content post-signing
– Export the signed file as PDF with embedded signature
Sign for everyone
If you send contracts, NDAs, HR forms, or legal letters – adding a real digital signature in Word is a must.
Startups, lawyers, remote teams, and consultants use signing tools to protect their docs and simplify approvals.
Skip the manual setup
There’s no need to insert signature in Word manually or deal with certificates. You just upload the file and we handle the rest with DocuChain.
👉 Sign Word documents online with DocuChain
Create Digital Signature
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